Finance Assistant

An Introduction to the Marine Theatre

We’re delighted that you’re interested in joining the team at the Marine Theatre as a Finance Assistant. LymeArts Community Trust Ltd is the Charitable Trust which oversees the Marine Theatre; one of the most remarkable live arts venues in the South. We run an exceptional programme of music, theatre, film, comedy, youth theatre and community engagement in an area of outstanding natural beauty and cultural heritage.

As a charity theatre we rely on a dedicated team of volunteers, and all proceeds from the generous support of individuals, memberships and events support the arts programme and continued preservation of the Marine Theatre.

The Marine Theatre has a mid-scale venue with a seating capacity of 220 / standing capacity of 396.

Job Description

Job Title – Finance Assistant
Salary – £24,000 per annum / pro rata for part-time roles
Location – Marine Theatre, Lyme Regis and remotely following a hybrid working policy
Reporting To – Finance Manager
Term – 24 hours per week (part-time)

Purpose

We are recruiting a part-time Finance Assistant to support the Finance Manager in various areas of the finance function for the Marine Theatre.

Key Responsibilities

• Cashing up/Float recs/Coin change
• Produce Artist Settlement Reports for all events
• Send Settlement Reports to Agents/Artist
• Produce Event Sales Invoices – Tickets Source Sales/Bar Sales (Receivables)
• Enter all event sales receivable data into Quickbooks
• Box Office Sales – Entering Sales data into QB and reconciling card receipts
• Producing monthly Sales report for external box office services
• Maintain up to date Sales Ledger
• Payables – Enter all payments into Quickbooks
• Payables – Make all payments using online banking
• Maintain up to date Purchase Ledger
• Produce Bar Staff Time Sheet by event
• Reconciling Square Card payment receipts to Till Reports
• Administrate Theatre Memberships
• Bank account entries to Quickbooks
• Bank Reconciliations
• Manage Debtors
• Produce Monthly Event reports
• Box Office Report for the cinema

This job description outlines the principal responsibilities and duties of the postholder. It is not meant to be, nor is it, an exhaustive list of specific responsibilities and duties. The post holder will be expected to undertake any other duties which could reasonably be expected as being within the remit of the post and which arise out of changes of legislation, regulations, orders, rules and working practices, methods and procedures and reviews, as directed from time to time.

Closing Date for applications: 31 January 2025

Find out more about this role and apply via the job application pack below.

LymeArts Community Trust which owns and manages the Marine Theatre Lyme Regis are looking for a new Chair and Trustees to join its Board

The Marine Theatre is a gem of a venue with a vibrant and diverse offering from live theatre to comedy, folk and jazz music, DJ nights, book talks, cinema and more. The Theatre is entering its next phase of strategic development. As part of this, we are looking for a new Chair and three new Trustees, including someone who can take on the role of Company Secretary. 

We are especially keen to hear from individuals who have skills, knowledge and expertise in the areas of:

• Change management & business development 
• Fundraising & Sponsorship
• Arts Venue Strategic Development
• Cultural sector policy and strategy
• Financial management & Company Secretary
• Compliance

We want to encourage a range of applicants, and are committed to providing equality of opportunity. 

If you are interested, please email Cheryl Flett (Interim Chair) flett_cheryl@sky.com for further information and details of how to apply.

Time Commitment: Chair: 2-3 days per month; Other Trustees: 1 day per month; meetings are held quarterly in Lyme Regis.

Closing date: 4pm Friday 27 December 2024

Bar Staff

• Flexible hours 
• Mostly evening bar work for a variety of different shows and events
• Weekend day work for weddings also available
• Previous bar experience is useful but not essential  

Duties and responsibilities

The Marine Theatre has built a reputation for quality live music, comedy and live events. As part of the theatre team, the Marine bar staff are an essential part of the theatre’s face-to-face customer engagement. Bar staff responsibilities are serving drinks, restocking the fridges and washing & drying glasses. As part of the larger theatre team, bar staff are sometimes asked to help with other tasks in the theatre. 

In addition, we would love to hear from anyone with  experience of making cocktails.

Tasks include:

• Preparing and serving alcoholic and non-alcoholic beverages
• Using our tablets to take orders and payments
• Checking customer identification when necessary
• Engaging with customers in a friendly and polite manner
• Maintaining a clean and organised bar area, including quickly responding to spills and other health and safety hazards
• Monitoring and replenishing bar stock
• Selling bar snacks
• Clearing glasses and cleaning bar tables, wiping surfaces and operating the glasswasher. Polishing all glassware to ensure quality service for all customers.

To apply please write to office@marinetheatre.com attaching your CV

Stagehand

• Flexible hours – ad hoc (when required)
• Hours released monthly to fit around events
• Heavy lifting: helping musicians load and unload equipment, stacking chairs for standing only events
• £10 p/h
• Preferably local to Lyme Regis

To apply please write to office@marinetheatre.com attaching your CV